What are the requirements for documentation?Appraisers have the responsibility to provide a written observation report after the completion of 45 minutes of observation. They are required to give written documentation [19 TAC §150.1003(f)], within 10 working days of anything related to a teacher’s appraisal that would influence the teacher’s evaluation. Appraisers are encouraged to provide feedback on other walk-throughs and/or observations. On campuses where the appraiser is other than the principal, any documentation that has been shared with the teacher must be communicated with the principal.
What are the elements necessary for effective documentation?
- Generally, there are five components of effective documentation.
- Dated: Date of the occurrence; Date of notification to the teacher.
- Factual/Specific: Specify the who, what, when, and where related to the evidence.
- Explicit: Relationship to domain and criteria. (It is suggested that language from the framework, the “Scoring Standards and Performance Level Standards” sheet, and the “Scoring Criteria Guide” be used for clarity.)
- Behavioral: Identify the behavior the teacher can change if the documentation indicates unacceptable behaviors or areas suggested for change.
- Valid: Provide information as to what the teacher is expected to do and place it in the context of the event.
- On campuses where the appraiser is other than the principal, any documentation that has been shared with the teacher must be communicated with the principal.